The OCA had a good meeting at the Worlds End Pavilion on October 24th 2014 – where virtually everything was agreed unanimously – here are the draft minutes.
Draft Minutes: OCA meeting 24-10-14
Worlds’ End Pavilion, Janes Lane
The meeting opened at 19:45 – chaired by Nick Lightbody OCA chair.
Present from Orchard Close:
S & P Norman
M & K Rees
B & S Swann
N Lightbody – OCA Chair
P Bishop – OCA Secretary
C Ingrey – OCA Committee
L Murray – OCA Treasurer
Guests in attendence:
G Everest & J Hopkins – Charlwood Gardens
R Matthews – Downscroft
A & M Fitzgerald – Downscroft
Cllr Graham Knight MSDC Councillor for St Andrews Ward
At the outset the chair reminded the meeting of the OCA’s overarching principle of respect for others which applied to the meeting and it was agreed to try to conclude the meeting – or at least the main business – by 20:45.
1. Minutes from the previous meeting on February 27 2014: Proposed by Kelly Rees and seconded by Steve – approved unanimously – the Chair noted that these minutes showed how important resolving the parking issues was to those who had attended that meeting.
2. Welcome and introduction of guests from outside Orchard Close who each introduced themselves.
Burgess Hill TC were thanked for sponsoring the meeting by providing the hall free of charge and the Chair of Wivelsfield PC sent his apologies because he was unable to attend.
3. The 17 other people present were all from Orchard Close and introduced themselves to the meeting in turn.
4. Parking: Before voting was undertaken on a series of proposals prepared by the Committee – after listening to feedback received on the original proposals – there was a general debate.
(a) Downscroft residents were concerned about the restriction on commercial vehicles and feared these vehicles would be parked outside their homes. It was confirmed that this was about residents bringing home their commercial vehicles and not plumbers/electricians who were doing work – who would be regarded as visitors.
(b) Cllr Knight suggested that the covenant against the parking of commercial vehicles on the estate may not be enforcable since there was no precise definition of what “commercial vehicle” meant and he said that he had seen a similar situation in Chanctonbury Road.
(c) Cllr Knight suggested that we look at the planning permission for the development and that if there was any obligation to conform to the “Secured by Design” standard in which case installing such lighting may in fact be the developers responsibility.
Note: this was checked after the meeting and Brighton Police advised that they were only asked to award Secured by Design Part 2 Accreditation to the 18 Housing Association units which covered the security of their doors and windows but did not extend to external lighting.
(d) questions were asked about who had placed an anonymous and threatening notice on a vehicle onwed by Martin Fitzgerald temporarily parked in Orchard Close – no one at the meeting appeared to know who was responsible – the Chair confirmed that no member of the OCA Committee was responsible and that if the OCA were to take such a step it would contain correct attribution and contact information since the OCA was committed to operating transparently.
(e) an opinion was expressed that the OCA were a self appointed group who were unrepresentative of those who live in Orchard Close – this was discussed and resolved when it was clarified and understood by all present that every household in Orchard Close was entitled to be represented and vote at the OCA’s general and annual meetings.
The Chair then tabled a series of resolutions as set out in the agenda as follows:
A: to install the signage discussed agreed previously to include a 20mph limit and a warning of children – subject to the cost being met by Trinity:
Proposed by Caz Dack and seconded by Gina Behar-Spicer – approved unanimously
B: To seek the installation of lighting in all the unlit parking courts:
Proposed by Bob Swan and seconded by Steve – approved unanimously
C: To agree the principle that residents should always first occupy their designated or allocated parking spaces and should always endeavour to park considerately:
Proposed by Steve and seconded by Gina Behar-Spicer – approved unanimously
D: To have visitors’ parking marked properly:
Proposed by Lisa Murray and seconded by Karen Bradley – approved unanimously
E: Where residents are concerned about the inconsiderate parking of others they may provide details to the OCA who will liaise with Trinity Estates:
Proposed by Gina Behar-Spicer and seconded by Peter Norman – approved by a majority with three against.
F: any residents who would like to have yellow lines painted in any specific areas should advise OCA who will prepare a suitable proposal and seek members approval – this proposal was withdrawn
Funds for outdoor leisure: The Chair outlined the background to the availability of £283,000 as detailed on the OCA website – orchardclose.wordpress.com.
Cllr Knight informed the meeting that he belived that only footpaths or bridleways within designated areas for outdoor leisure in the consultation could benefit from the funidng because other footpaths and bridleways came under the highways budget. The results of the Lewes D.C. consultation are due for release at the start of November.
Cllr Knight added the council has until 2022 to spend the money and suggested that the association should defer at this time how the money should be spent.
After further discussion the considered the following resolution:
In view of the oppoortunity the section 106 money provides for investment in the Worlds End community, we resolve that we should liaise with other community groups with the intention of forming an outdoor leisure group whose purpose should be to develop recommendations to Lewes District Council:
proposed by Nick Lightbody and seconded by Paul Bishop and approved unanimously
5: Membership and subscriptions: Paul Bishop OCA Secretary confirmed that every household is automatically treated as a member of the association and suggested that we should encourage members to make voluntary contributions of £10 a year.
Cllr Knight suggested that Trinity Estates and possibly other organisations could be approached for grants to negate the need to raise funding from members contributions.
Voting rights: Bob Swan proposed that in order to allow all residents to vote that postal and/or email voting be offered so everyone could have a say – whether or not they were able to attend a particular meeting.
It was agreed that this was a good idea and the Chair advised that the committee would consider whether any amendment to the constitution would be necessary to achieve this – amendments to the constitution would be proposed at the annual meeting in February.
6. Future initiatives:
A social get-to-gether: The meeting noted the OCA had not yet organised a social event for members and with Christmas just around the corner the meeting thought it would be nice to do something. Karen Bradley offered to try to find a date and venue that might be suitable for a get-together.
Note: The OCA Xmas get together is at the Watermill Public House on Friday December 19th – more details will be posted on the OCA website
There was no enthusiasm amongst those present to start a Neighbourhood Watch.
The Chair reminded the meeting of the OCA’s commitment to Community / Guerrilla Gardening and asked for anyone interested to speak to a member of the committee.
The meeting closed at 9:15pm when the Chair thanked everyone for their time in taking the trouble to attend and most of those present went for a drink together at the Watermill pub.